In today's biz world, e-mails play a dominant role in communication. Are you trying to imagine your life without internet / email? Although email is an integral part of our day-to-day business, we sometimes wonder what kind of protocols to follow when writing business emails.
During written communication, the intentions of the writer are judged through the language of spoken communication, the loudspeaker's voice, gesture, and body language make it easier to interpret his statements. Therefore, you must follow the e-mail etiquette. Here are some tips to avoid errors and write professional emails
1. Beneficiaries: It is important that your correspondence be taken care of by the right person. Add the recipient's e-mail address to the To box and the person who should copy it in the CC field. Do not add a person's name in the CC box if you expect him to proceed to the email. Likewise, if you want your email to reach a third party without the knowledge of the targeted recipient, add the email address in the BCC field. Importance: always add email addresses in descending order of importance. For example, If you send a mail to the team members for the assignment of tasks, the first email address will be the person with the highest number of posts.
3rd Subject line: The subject line should specify the purpose of the email. Do not use words such as Imp, please reply, need help, etc. The line of the subject should be sharp and the reader should provide content. Please understand that we receive a large amount of email every day, and this topic helps the viewer to decide whether or not to receive e-mail with priority.
4th Priority: Only highlight a priority priority for a letter and only if you need immediate attention. We all get many emails delivered, fun emails that are not related to the job, please flag such mails as a low priority
. Structure: Your e-mail should be formulated to fully understand your purpose. The email must contain 4 items. These elements are as follows:
a. Goal: A clear description of the purpose of your email.
b. Activity: Specify what is expected of the beneficiary
c. Information: Enter any information that the recipient may need to complete the operation
d. Conclusion: Always close your letters with a positive note or thank you to the recipient.
6th Do not use capital / block letters because it suggests the shipper shouts!
7th Use blue or black colors to write emails. If you need to designate a point, you can use the "bold" item. Do not forget to use the red color in your emails as it suggests a threat.
8th Do not use the answer if you need to answer a person.
ninth Never send emails to anger / frustration. Thoroughly reflects the image. Always think before you write an e-mail.
10th Avoid abbreviations and smileys in your business emails. Words such as BTW, LOL are strict.
eleventh Read Revenue: Do not ever ask readers to read. It's just annoying.
Make sure you follow these simple tips and enhance your professional communication.